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The importance of a wedding coordinator

The importance of a wedding coordinator

Wedding Coordination Posted On: February 3, 2014

Dresses not fitting, zips breaking, photographers getting lost, celebrants double booking, flat tyres, last minute venue cancellations...

We have seen it all!

jilted-bridekeep-calm-and-hire-a-wedding-coordinator    Image-1-lynchburgeventplannercom

So if something unforeseen happens on your big day, who do you trust to be able to deal with the situation in a practical and calm way, and be able to come up with a solution to save the day?  Even the most level headed family member or friend is bound to feel extremely stressed and will be personally affected if something does go wrong and they don't know how to fix it.  This is where a wedding coordinator is worth his or her weight in gold!  Best case scenario, they will be there to play your music, give your guests instructions, liaise with your service providers and generally just be there for you to make sure everything runs smoothly.  But when things hit the fan, your wedding coordinator will try and resolve things discreetly behind the scenes, whilst you and your guests enjoy your special day.

First Class Functions offers fully trained, experienced coordinators, who can be there to support you through part or all of your wedding.  Make sure you discuss the option of having a coordinator at your next appointment. Some our coordination packages are below:

A&T-0787      

Ceremony Co-ordination

Our experienced coordinator will ensure the smooth running of your wedding ceremony. This can often be a daunting time for the Bride and her attendants: arriving at the ceremony knowing that all eyes are on them.  This package includes

- Oversee the ceremony set up - Greet and seat your family and guests - Liaise with the celebrant - Cue musicians or play music - Once you and your attendants have arrive your gowns and flowers are inspected.  - Assist bridal party with their entrance. - Serve refreshments before and after the ceremony - Escort your guests to either the reception or boat cruise.

Our coordinator will always have their emergency bridal kit on hand for any of those last minute emergencies. 

Inspiration Package

This new package has been created after constant requests from our clientele.  Our start-up package is a comprehensive guide to selecting the most suitable ceremony and reception venue and service professionals for your wedding.  This package includes:

- A 2 hour consultation with our Senior Coordinator and stylist will guarantee that you are on steady ground and have a clear and exciting plan for your wedding. - A full document with detailed information and maps so that you can start out with confidence when planning and booking services for your wedding. Portfolio can include: * detailed venue information           * an outline of your wedding plan           * wedding day timetable           * MC guide           * invitation wording * wedding checklist. - Ceremony Coordinator (see above)

This a package will help to give you a fantastic head start in creating your dream day.

Mini Co-ordination Package

This unique package is suited to the busy couple that would like to organize some of the services themselves, but would like the constant guidance of a wedding planner to oversee the coordination of their special  day. Package includes:

- Booking of up to 4-5 services and confirmation of all requirements for these services prior to the wedding. - Bespoke inspiration board for your wedding styling - A full document with detailed information and maps so that you can start out with confidence when planning and booking services for your wedding. Portfolio can include:           * detailed venue information           * an outline of your wedding plan           * wedding day timetable           * MC guide           * invitation wording * wedding checklist * accommodation guides - Ceremony Coordinator (see above)

This package is a must for couples who want to take some of stress out of organising a fabulous wedding.

Full Co-ordination of wedding – Restaurant Option

Our ‘Platinum Package’ is best suited to clients that would like to leave the hard work to a professional. This package includes:

- Full booking of all services for the wedding and includes obtaining quotes, written confirmation & written approval for all services for your wedding. - Full styling of the event which can begin with the invitations and stationery and carries through the entire wedding including flowers, ceremony and reception decoration and other stylish touches. - All meetings, correspondence, wedding day timetable (forwarded on to all relevant services) speech guide, invitation wording and maps, guest accommodation guides and booking of all meetings and trials. - Co-coordinator for the wedding day to oversee delivery of flowers, ceremony and Guest arrival at reception.

Full Co-ordination of wedding – Marquee Option

First Class Functions specialise in the complete co-ordination and management of marquee events in Noosa and the Sunshine Coast.

Our services begin with the selection of the exact size marquee and hire equipment best suited to your requirements and site. We then co-ordinate all aspects of the event including site inspections, marquee erection, flooring, lighting, tables, chairs, hire equipment and cold rooms etc.  This package also includes:

- Full booking of all services for the wedding and includes obtaining quotes, written confirmation & written approval for all services for your wedding. - Full styling of the event which can begin with the invitations and stationery and carries through the entire wedding including flowers, ceremony and reception decoration and other stylish touches. - All meetings, correspondence, wedding day timetable (forwarded on to all relevant services) speech guide, invitation wording and maps, guest accommodation guides and booking of all meetings and trials. - Co-coordinator for the wedding day to oversee delivery of flowers, ceremony and reception

    

Extra Coordination Services to choose from:

• Stationery-design & printing of Invitations, RSVP, guest information, order of service, menus, thank you & place cards. • Venue selection - ceremony & reception venues • Ceremony site approval • Celebrant • Ceremony and Reception Entertainment • Transport ( boats, limousines, exclusive vehicles and transfers, buses ) • Marque and Hire Equipment • Catering and Beverage Service • Hair and Makeup Stylists • Nail Technicians • Photographers • Videographers • Bonbonniere • Wedding Cakes • Fireworks and special entertainment/performers • Lighting and Sound • Nannies • Pre and Post reception parties and breakfasts • Honeymoon suites • Pre wedding pamper packages and day Spa bookings.

Please call our office on (07) 5474 0299 to book in a Wedding Coordinator for your special day.